GENERAL EMPLOYEE POLICIES AND PROCEDURES
Accounting and Requisitions L.005
Each department has a budget, and all supplies requisitioned by members of that department are charged to that departmental budget. Departments are asked to submit budget requests each year and to confer with the appropriate dean or supervisor concerning the special needs of the department. Final approval of the budget rests with the Board of Trustees upon recommendation of the President of the College.
Employee benefits are outlined in Section G, “Employee Benefits” beginning on page G-1.
Regulations and procedures for operating the bookstore will be recommended by bookstore personnel and approved by the President's Council. Bookstore layout, merchandising, and promotional strategies will be planned and implemented by the bookstore staff.
All individual purchases made at the bookstore by employees are at retail price, with the exception of memorabilia, which will be sold to employees at a discount of twenty percent. “Memorabilia” is defined as any article of clothing or general merchandise bearing the College logo, the words "Moberly Area Community College" or the letters "MACC." This discount does not apply to sale items.
Civil Rights
Americans with Disabilities Act (ADA) (Approved February 27, 2006) L.030
It is the intent of the Board of Trustees that compliance with the ADA will be a high priority of the institution and that appropriate changes be made and accommodations provided to qualified individuals with disabilities, unless this poses an undue burden on the institution's resources or would fundamentally alter the nature of a program.
Civil Rights
Nondiscrimination (Revised October 27, 2003) (Revised February 27, 2006) L.035
Moberly Area Community College does not discriminate on the basis of race, color, national origin, sex, disability, age, and marital or parental status in admissions, programs and activities, and employment.
Inquiries concerning Section 504 of the Rehabilitation Act of 1973, which guarantees access to education regardless of disability, should be directed to:
Angela Duvall
Support Services Coordinator
101 College Avenue
Moberly, MO 65270
660-263-4110, ext. 278
All other inquiries concerning nondiscrimination, including equal opportunity and Title IX, should be directed to one of the following people:
Dr. Jeffery Lashley Patricia Twaddle
Vice President for Instruction Director of Career and Placement Services
101 College Avenue 101 College Avenue
Moberly, MO 65270 Moberly, MO 65270
660-263-4110, ext. 216 660-263-4110, ext. 232
College Equipment, Use of L.040
The College has available for loan to community organizations a limited amount of equipment such as risers, AV equipment, spotlight, etc. Before any equipment can be loaned, an application must be completed and approved by a designated College official.
College Facilities, Use of (Revised October 1, 2001) (Revised June 25, 2002) L.050
MACC encourages the use of College facilities by College and community groups. The policy and fee schedule for the use of general College facilities appears in Tab 2, followed by the policy and fee schedule for use of the MACC Activity Center.
College Vehicles, Use of (Revised June 25, 2002) L.060
The scheduling of College-owned vehicles is organized by the Director of Plant Operations or other designee of the President. Personnel who wish to use a vehicle for College-related purposes will make their request in advance through a Professional Absence form. Keys will not be issued until the completed form is presented to the Director of Plant Operations.
Employees of Moberly Area Community College are encouraged to take an active part in those organizations and community activities in which they feel interested or qualified. These activities can be either professionally or non-professionally related with different expectations for each. For purposes of evaluation, professionally related college/community activities may include: public relations; advisory committees; speaking to service clubs, government agencies or community groups; and serving on boards and commissions.
Non-professionally related activities may include any non-college activities that reflect positively on the College.
Computing Resources, Use of L.075
Computing resources are available to all members of the campus community for the purpose of supporting the educational mission of the College. Access to and use of Moberly Area Community College computing resources must accord with all local, state, federal and international laws and with College policies and procedures.
All statements in this policy apply to computing resources located on the MACC campus/outreach sites as well as those remotely accessed using MACC-controlled computing-networking systems. The statements in this policy apply to all users of MACC computing resources.
1. The use of College computing resources is a privilege which may be revoked by MACC at any time for inappropriate conduct, including any use determined to be unlawful, abusive, or unethical. Misuse of computing or network resources may result in the revocation of privileges, probation, expulsion, termination of employment, civil litigation or criminal prosecution. College policy offers recourse through due process for the resolution of disputes.
2. Attempts to send threatening or abusive e-mail to another user are prohibited. MACC reserves the right to review any material stored in files or programs to which all users have access and to edit or remove any material which it deems unlawful, obscene, abusive or otherwise objectionable.
3. MACC makes reasonable efforts to provide computing systems accessibility. MACC disclaims liability for lost data or degraded service, for unauthorized use of any computing resource, and for lost access or other consequences resulting from computer or network failures or alleged unauthorized use. Users are responsible for the integrity of their data, their account, user identification (login or userid), and electronic address.
4. Users are prohibited from sharing their login (userid) with any other person. In the event a login is shared with another person, the authorized user is solely responsible for the actions of the unauthorized user.
5. System administrators may, after appropriate notification, remove any excess or unused data, files, or user accounts to facilitate maximum use of electronic data storage space. Such notifications may include e-mail and publicly-posted expiration policies for electronic mail, files and accounts.
6. The primary use of MACC computing resources is for educational opportunities related to the mission of the College. Any appropriation of MACC computing resources for commercial use or gain is prohibited.
7. MACC prohibits the reproduction, storage, or transmittal of copyrighted materials without the express written permission of the owner or the proper license.
8. The user is responsible for knowing current policies. MACC reserves the right to add, delete or change policies and/or procedures as deemed necessary and appropriate.
Conflict of Interest and Financial Statement Disclosure L.080
Moberly Area Community College recognizes the importance of avoiding conflicts of interest and properly reporting any transactions that occur between the College and any entity that may be related to a board member, faculty, or staff. The Conflict of Interest Policy and the Financial Statement Disclosure Policy appear in Tab 3.
Crime Awareness and Campus Security L.085
The Board of Trustees of Moberly Area Community College intends to comply with the requirements of the Crime Awareness and Security Act of 1990 and, therefore, directs the administration to prepare, publish, and distribute policy statements that comply with the letter and
spirit of the Act. Policy statements will be issued covering the following areas:
1. Procedures for students to report criminal activities;
2. Security at campus facilities;
3. Availability and authority of campus law enforcement;
4. Programs available to inform students about security and prevention of crime;
5. Recording of crime through local police agencies; and,
6. Possession, use and sale of alcohol and drugs.
Further, the administration will prepare, publish, and distribute statistical reports that identify the occurrence of campus crimes and the number of campus arrests for crimes specified in the Crime Awareness and Campus Security Act of 1990.
These policy statements and statistical reports will be published in publications or mailings that are available to students and employees, as well as prospective students and the higher education community, upon request.
The College is committed to the education and development of student, faculty and staff regarding drug and alcohol use. It is the intent and obligation of the College to provide a drug/alcohol-free, healthful, safe, and secure environment. In order to provide the best possible educational environment, students are expected to attend class and employees are required to report to work in appropriate mental and physical condition for work.
The unlawful manufacture, distribution, dispensation, possession, use of, or being under the influence of, alcohol or a controlled substance on College premises, or off-campus at College-sponsored activities, or while representing the College, are absolutely prohibited. Violations of this policy will result in disciplinary action, up to and including suspension or termination.
In addition to College disciplinary actions, violators of this policy may be subject to legal sanctions under local, state, or federal law for the unlawful possession or distribution of illicit drugs and alcohol.
The College recognizes drug/alcohol dependency as an illness and a major health problem. The College also recognizes drug/alcohol abuse as a potential health, safety, and security problem. Students/employees who need help in dealing with such problems are encouraged to contact Student Services/President's Office for assistance programs, referrals, and other information, as appropriate.
Conscientious efforts to seek such help will not jeopardize any employee's job or student's status and will not be noted in any personnel or student record. Additionally, the College will offer seminars and workshops relating to drug/alcohol awareness and will incorporate drug/alcohol abuse in existing course work, as appropriate.
Students and employees, as a condition of employment, must abide by the terms of the above policy and report any convictions under a criminal drug/alcohol statute for violations occurring on or off College premises, at College-sponsored activities, or while otherwise conducting College business. A report of conviction must be made to the President's Office within five days of the conviction. (This requirement is mandated for all employees by the Drug-Free Workplace Act of 1988.)
This policy is subject to biennial review by the College and will be provided annually to students and employees of Moberly Area Community College along with other information promoting a drug- and alcohol-free environment.
Drug/Alcohol Testing Policy (Revised August 28, 2000) (Revised January. 22, 2001)
(Revised November 26, 2001) (Revised January 28, 2002) L.095
In compliance with the Omnibus Transportation Employee Testing Act of 1991, MACC is required to ensure testing for the use of alcohol or controlled substances by employees who are required to obtain a Commercial Driver’s License. (See Tab 4.)
Due Process Grievance Procedure (Revised December 17, 2001) L.100
The purpose of the Due Process Grievance Procedure is to resolve in a fair and equitable manner misunderstandings, disagreements, and questions that might arise. (See Tab 1.)
Electronic Mail (e-mail) L.105
Electronic mail (e-mail) has been implemented at Moberly Area Community College as a business tool to enhance communication.
E-mail messages should not contain any remarks that would not be appropriate in a formal memorandum. As such, derogatory remarks based on race, religion, sex, or age will not be tolerated. Additionally, discretion should be used regarding the overall use and substance of e-mail messages.
It is important to realize that e-mail is by no means a secure form of communication. Whether you are sending e-mail, talking on a telephone, or transmitting over air waves, most mediums can be either monitored or "tapped." The College will strive to make sure that the electronic mail network is as secure as possible. Computer services personnel, in the course of their job responsibilities, may occasionally view e-mail files. The need for doing so would include, but not be limited to, routing improperly addressed mail found in the "dead-letter" directory and repairing damaged user mail directories. This will only occur when absolutely necessary, and the person receiving the message will be notified in those instances.
Any faculty or staff who are concerned about any aspect of e-mail should contact the Director of Technology and Computer Services or the College President.
All persons to be employed will be formally recommended to the Board of Trustees by the President. Formal employment will be determined by Board action.
Although the hiring of staff will be as described above, the President may issue a notice of appointment, which will be binding upon the Trustees, under the following circumstances:
1. The time of appointment is late in the period preceding the opening of a semester and no meeting of the Trustees is scheduled prior to the opening of the semester;
2. The position has been authorized by the Trustees and the approximate salary established;
3. A part-time staff member is employed through the joint consultation of the President and Dean/Supervisor responsible for the employment area.
An employee terminating his/her employment with the College will be requested to participate in an exit interview with the Director of Personnel or other designee of the President prior to his/her departure. The interview will be arranged by the Director of Personnel. The completed exit interview record will be placed in the individual's file in the Personnel Office.
Firearms Policy (Approved May 24, 2004) L.117
For legal and safety reasons, the use or possession of firearms, pistols, rifles, pellet guns, ammunition, fireworks or explosives is prohibited in any higher education facility. The prohibition does not apply to law enforcement officers, sheriffs, deputy sheriffs, security officers, or others authorized by law and the College President to carry firearms. The College President will report all such authorizations to the Board of Trustees. Possession of a firearm in a vehicle on the premises of any higher education institution shall not be a criminal offense so long as the firearm is not removed from the vehicle or brandished while the vehicle is on the premises.
Food/Beverages (Approved October 25, 2004) (Revised March 27, 2006) L.118
Bottled water is permitted in classrooms and labs except for computer labs and the Learning Center where no food or beverages are allowed.
Incoming mail is delivered to mailboxes daily. Outgoing mail must be delivered to Central Processing before 3:30 p.m. for same-day processing. Mail may be deposited in Central Processing at any time during the day. Special mailing instructions must be in written form.
Information and publicity pertaining to the College will be submitted to the Director of Information through the appropriate supervisor or dean for mass media distribution.
Expendable supplies (stationery, pencils, etc.) are stocked in the bookstore and may be obtained by completing a form maintained by bookstore personnel. Costs of supplies are charged to individual or departmental budgets.
Employees are not to engage in any outside employment that can be determined by the President's Council to interfere with their abilities to carry out their assignments at the College. Personnel working a minimum of 20 hours or teaching at least eight credit hours per semester will report other employment to their dean or supervisor.
Parking (Revised April 29, 2002) (Revised February 25, 2008) L.145
The Director of Plant Operations will assign a parking space to all full-time employees and on a space-available basis for continuing part-time employees who work on the Main Campus in Moberly. Employees at the Columbia site do not have assigned spaces, but are required to have a parking permit to park on College property. Employees who work at other MACC sites, but travel to the Main Campus or Columbia to conduct College business are encouraged to request a parking permit from the Director of Security.
Vehicle registration forms may be obtained from the Director of Security in the Office of Student Services on the Main Campus. A registration form must be completed for each vehicle that will be parked in College parking areas in Moberly and Columbia.
Upon registration of the employee’s vehicle(s), a parking permit will be issued and is to be attached to the rearview mirror. One parking permit will be issued to each eligible employee and may be transferred to any vehicle registered under that individual’s name with the Director of Security.
Campus parking permits are valid for one college year. The registered holder of a parking permit is responsible for that motor vehicle at all times.
The owner and operator of any vehicle that will be operated or parked on the campus or in parking areas provided by the College will assume all the risks of loss or damage to such vehicle and its contents. The College is not responsible for the safety, care and protection of vehicles or their contents.
Professional Organizations L.155
Employees of the College are encouraged to take active roles in professional organizations related to their position(s). Employees are also encouraged to take an active role in the Missouri Community College Association (MCCA).
Purchasing Policy (Revised January 28, 2002) (Revised November 28, 2005) L.160
It is the policy of the Board of Trustees to purchase goods, services, supplies, and equipment at the lowest possible cost, provided that appropriate quality and service standards are met. If merchandise of equal quality can be secured for comparable cost, preference will be given to business firms in the College service area. Awards will be made to the best and lowest bidder meeting specifications. The College reserves the right to reject any or all bids and to waive any formality in bids and to accept or reject any item thereon. The Business Office will monitor adherence to these purchasing policies. Final purchasing responsibility rests with the President and the Board of Trustees of Moberly Area Community College. All purchases must be according to budget and handled in accordance with the following guidelines:
Construction Purchases
As required by RSMO Section 177.086 of the Missouri statutes, an expenditure in excess of $15,000 for the construction of facilities will require public advertisement to request bids. All bids must be submitted sealed and in writing and will be opened publicly in accordance with RSMO Section 177.086.
Materials/Equipment Purchases
1. Purchases with an item or gross cost up to $1,999.99: no bid required.
2. Purchases with an item or gross cost of $2,000 to $4,999.99: three bids must be obtained by the department and upon completion of the purchase, filed with the Business Office. These bids may be submitted via fax, email, or standard mail service. If three bids cannot be obtained, then an ad for bid requests will be placed in the Moberly and Columbia newspapers and in other newspapers as desired prior to purchase. Bids will be opened publicly in accordance with policies and procedures. Final purchase requires approval of the President.
3. Purchases with an item or gross cost of $5,000 to $14,999.99: three sealed bids must be obtained by the department and upon completion of the purchase, filed with the Business Office. If three sealed bids cannot be obtained, then an ad for bid requests will be placed in the Moberly and Columbia papers and in other papers as desired prior to purchase. Bids will be opened publicly in accordance with policies and procedures. Final purchase requires approval of the President.
4. Equipment purchased via electronic bid, virtual auction, actual auction, or an appropriate equipment vendor with a gross cost of $5,000 to $14,999.99 will be purchased according to the following procedures:
a. Benchmark comparison prices for similar equipment will be informally obtained in advance of the purchase via internet printout, price estimates from vendors, or other written estimates. These estimates will be used to obtain written pre-purchase approval from the President of the College for a maximum purchase amount. Additionally, estimates of refurbishment costs, if any, for used equipment will be included in the total acquisition price when compared to the new equipment purchase option.
b. Upon obtaining written pre-purchase approval from the President, electronic bids or actual bids may be placed by an authorized buyer. Estimate documents will be filed with the Business Office, and all appropriate paperwork will be processed after the purchase is made.
5. Purchases with an item or gross cost of $15,000 or more: Bid requests must be advertised in the Moberly and Columbia papers and in other newspapers as desired. All bids must be submitted sealed and in writing and will be opened publicly in accordance with policies and procedures. Final purchase requires approval of the President and the Board of Trustees.
Services
1. General Services
In some cases general services such as equipment/facility repair and maintenance, replacement items and special projects cannot be bid due to the services needing to be provided by a specific person/company or by a specific brand. Additionally some equipment/facility repair and maintenance can only be quoted by time and materials plus a reasonable profit margin. In these cases, justification from the department requesting these services must be provided to the President. General services under $15,000 can be approved by the President. General services of $15,000 or more must be approved by the Board of Trustees.
2. Audit Services and Insurance
Purchase of audit services, property and liability insurance, as well as group health insurance will require advertised bid requests and formal bid specifications. Audit services and insurance coverages will be reviewed annually by a committee appointed by the Board of Trustees and bid at least once every three years.
3. Printing Services
Purchase of printing services in excess of $500 requires the solicitation of at least two fax or written bids.
State Division of Purchasing
The College may utilize state bid items and may purchase items through the State Division of Purchasing in accordance with these policies and procedures.
Auxiliary Enterprises
Auxiliary enterprises such as bookstore, cafeteria, etc. will develop bidding procedures appropriate for the purchases of resale materials, as required and approved by the President.
Emergency Situations
In emergency situations affecting the welfare and safety of MACC students and facilities, the President, in coordination with Board members available at the time, is authorized to approve necessary expenditures. The President will submit a final report of such emergency expenditures to the Board of Trustees as soon as appropriate following the emergency situation.
Purchasing Procedures (Revised May 23, 2005) L.165
1. A purchase requisition is typed by faculty or staff (purchaser), initialed, and forwarded to the appropriate dean or supervisor. The purchaser retains the gold copy. The requisition should include:
a. Description of items to be purchased
b. Quantity
c. Price
d. Vendor and vendor's address
e. Catalog number when available
f. Name of purchaser
g. Department budget to be charged and account number
h. Date
2. The dean/supervisor reviews the purchase requisition to determine if the proposed expenditure is proper and necessary for the operation of that department, is in accordance with the college budget, and follows purchasing/bid policy in Appendix V. The purchase requisition is initialed and dated by the dean/supervisor. If rejected, the purchase requisition is returned to the purchaser. If approved, the requisition is forwarded to the Business Office.
3. Business Office personnel review the purchase requisition for the following: (a) purchase requisition properly completed; (b) account distribution is appropriate; (c) calculations are correct; (d) expenditure is properly authorized, and (e) bids are properly documented when necessary. Additionally, all attachments are reviewed.
4. If incorrect, the requisition is returned to the dean/supervisor. If the requisition is properly completed and within budget, the purchase requisition is initialed and dated by Business Office personnel. The purchase requisition is then forwarded to accounts payable. If the requisition exceeds budget, it is forwarded to the Vice President for Finance. These purchase requisitions are reviewed and may be approved, rejected, or changed. All expenditures that exceed budget must be approved by the President's Office before further processing.
5. The Accounts Payable Clerk scans the purchase requisition for: (a) proper authorizations; (b) account numbers; (c) changes (if any). The Accounts Payable Clerk initials and dates the purchase requisition and begins processing a purchase order. Required signatures for processing are: (a) appropriate dean or director (when applicable); (b) Vice President for Finance (when applicable); (c) President (when applicable).
6. The pink copy of the approved requisition and purchase order will be returned to the purchaser and temporarily retained. When the order is accounted for, the pink copy is marked received, ready for payment, canceled, etc. and returned to the Business Office along with receiving slips or packing documents.
7. Note: PURCHASES NOT MADE THROUGH REGULAR COLLEGE CHANNELS WILL NOT BE PAID UNLESS AUTHORIZED BY THE PRESIDENT OF THE COLLEGE.
All absences will be reported to the appropriate administrative supervisor/dean on the professional or non-professional absence form, whichever is appropriate. In each instance, the absence will be requested in advance, if possible, but in case of emergencies or illness, the report will be made upon the date of return to the College.
Resignations and Separations L.175
1. Resignation
To resign in good standing, an employee must give reasonable notice as approved by the President. A shorter period of notice may be accepted in the event of extenuating circumstances.
2. Dismissal/Termination
Employees may be dismissed for just cause. Incidents such as, but not necessarily restricted to, conviction of a serious crime, dishonesty, theft, willful damage to College property, immoral conduct, insubordination, falsification of records, excessive or unreasonable absence from performance of duties, or bona fide lack of need of services will be causes for dismissal. An employee may also be terminated when it becomes necessary by reason of shortage of work or funds to effect the elimination of the position or make other material change in the duties of the position.
3. Suspension
The President is authorized to suspend employees for cause related to the performance of duty. In the event an employee has been formally charged with the commission of a felony, the employee may be suspended by the President with pay during the pendency of such charge.
Salary is paid on the 15th and 30th of each month, or the last working day if either date falls during weekends or holidays. In order to receive salary compensation for a paid holiday, an employee must be at work (unless absence is approved by the President) the day immediately before and after that paid holiday. General and supplemental salary schedules may be obtained through the President's Office, Business Office, and Personnel Office.
Regular security personnel are on duty at the College during the day, evening, and weekend. Security is also checked by custodial/maintenance employees and other College personnel.
Sexual Harassment (Revised October 27, 2003) (Revised February 27, 2006) L.190
The following policy has been developed by Moberly Area Community College in order to respond to an increased awareness regarding sexual harassment by providing information on the subject and guidance for members of the college community.
1. POLICY STATEMENT—It is the policy of the College, in accord with providing a positive, discrimination-free educational and work environment, that sexual harassment in the work place or the educational environment is unacceptable conduct that will not be condoned.
2. DEFINITION—Sexual harassment is a form of sex discrimination which may violate Title VII of the Civil Rights Act of 1964 (employee rights) or Title IX of the Education Amendments of 1972 (employee and student rights). The following definition adapts the 1980 Equal Employment Opportunity Commission guidelines to the academic setting.
Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when:
a. Submission is made an express or implied term or condition of employment or status in a class, program, or activity;
b. Submission to or rejection of the behavior is used to make an employment or educational decision (such as hiring, promotion, or grading a course);
c. The conduct may unreasonably interfere with a person's work or educational performance or creates an intimidating, hostile, or offensive environment for working or learning.
Both men and women can be sexually harassed. Sexual harassment can occur between equals but most often occurs in situations where one person has power over another.
3. PROCEDURE—Employees or students who believe that they have encountered sexual harassment by another employee or student of the College may attempt to resolve the situation through informal or formal complaint procedures.
Informal: Employees or students with allegations of sexual harassment may choose to attempt to resolve the situation informally through the following methods:
• Communicate verbally or in writing with the person whose behavior is unwelcome and clearly request that the unwelcome behavior stop immediately, and/or
• Speak with the appropriate supervisor who may speak with the person whose behavior is unwelcome.
Formal: Employees or students who wish to file a formal complaint of sexual harassment should do so through the following procedure:
• Notify a designated sexual harassment advisor of the incident(s) as soon as possible following the incident(s). Two sexual harassment advisors are appointed by the President of the College. Currently, the appointed sexual harassment advisors at the College are:
Dr. Jeffery Lashley Patricia Twaddle
Vice President for Instruction Director of Career and Placement Services
101 College Avenue 101 College Avenue
Moberly, MO 65270 Moberly, MO 65270
660-263-4110, ext. 216 660-263-4110, ext. 232
Information may also be obtained by consulting the Student Handbook located in Student Services and on the web at www.macc.edu/~stuserv/handbook or by consulting the Faculty Staff Handbook.
◦ The Sexual Harassment Advisor shall discuss with the complainant and document the nature and specifics of the alleged incident(s).
◦ Following the interview, the Sexual Harassment Advisor shall promptly forward the complaint with related documentation to the President of the College for investigation and disciplinary action if warranted. The President may appoint a person or persons to conduct this investigation, and such person(s) shall make a recommendation for action to the President. Possible outcomes may include the following:
• Verbal warning
• Written warning in the individual’s personnel file
• Suspension and/or probation
• Termination
• Dismissal of the case
◦ The Sexual Harassment Advisor shall advise the complainant of the outcome of the investigation.
• If the complainant is not satisfied with the result of the investigation and/or action, the complainant may follow Steps III and IV of the College’s formal grievance procedure. (See Tab 1.)
Violations of the College’s sexual harassment policy could result in disciplinary action up to and including expulsion or termination. Under no circumstances will the College tolerate any form of retaliation upon the complainant.
The College will endeavor to protect the confidentiality and privacy of its students and employees.
Victims of sexual harassment should not assume that the College is aware of such conduct. Reporting sexual harassment to a College official does not substitute for notification of appropriate law enforcement authorities.
Smoking is prohibited in all public buildings owned and/or operated by Moberly Area Community College.
Sponsorship of a Student Organization L.200
Any employee approved by the President to sponsor a student organization is responsible for the following:
1. To see that the organization adopts a constitution and secures its approval from the Student Government Association;
2. To determine the eligibility of all participating students;
3. To be present at each meeting of the organization or to designate another certified staff member to represent him or her;
4. To secure two college certified staff members to serve as chaperons for any social events;
5. To schedule the regular meeting time and place, as well as the time and place of special meetings, through the Office of the Dean of Student Services at the earliest possible time;
6. To follow college accounting procedures for receipts and disbursements;
7. To see that all activities of the organization are approved by the Student Government Association, the appropriate dean, Dean of Student Services, and the President's Council.
Honorary club sponsors not listed in the salary schedule will receive no compensation except reimbursements for travel and related expenses as approved by the President.
Staff Development Program L.205
MACC provides an opportunity for professional growth through the Staff Development program available for all employees. Many programs are offered throughout the academic year, ranging from technology training to interpersonal relations and communication. Full-time staff are required to attend three staff development programs per academic year.
Telephones, Long-Distance Calls L.210
Long-distance calls will be made for College business only (unless charged to a home telephone). A computerized record is made of each long-distance call and charged to the appropriate College extension.
Travel (Revised March 26, 2007) L.215
1. Faculty and staff approved for College-related travel should utilize College vehicles whenever available. When use of a College vehicle is not possible, full-time faculty and staff will be reimbursed for travel to and from out-of-district sites at the College rate for mileage above what is normally traveled by the instructor or staff member to reach his or her primary employment site.
2. Use of College vehicles is strictly limited to official college business.
3. College vehicles used for consecutive trips may be kept overnight at an employee's personal residence if the total mileage for the combined trips would be significantly greater without an overnight stay. Personal use of a College vehicle kept overnight at an employee's personal residence is prohibited.
4. Under certain circumstances, consideration will be given by the supervisor to use one's personal car. A College employee who chooses to use his or her personal vehicle when a College vehicle is available will be reimbursed at the same rate as the departmental charge for the use of a College vehicle.
5. When a College vehicle is not available, the College will reimburse College personnel who use their personal automobiles for approved College-related travel at the Board-approved rate per mile.
6. The College will reimburse employees in full for all approved expenses incurred on approved College business. Tax exempt certificates should be used when possible.
7. Each year the Board of Trustees will approve a budget amount for travel for attendance at professional meetings and conferences.
8. Professional Absence request forms will be completed and submitted to the appropriate dean for approval at least five working days in advance of the travel date. (A copy of the request form showing approval or disapproval is returned to the individual.)
9. For major travel, an advance based on estimated cost may be arranged if requested. Final adjustments of the expense will be made by the employee upon return from the trip.
10. After completion of the trip, a Travel Expense Voucher and a Conference Report form (if applicable) are to be submitted to the appropriate dean/supervisor within ten working days. Expenses are to be substantiated by receipts in accordance with the Internal Revenue Service's rules requiring documentary evidence for any lodging expense and for any other expenditures of $25 or more or as required by the President of Moberly Area Community College.